MD - Easton / Newman Field
ARTICLE I NAME
The name of this organization is The Tred Avon Yacht Club, Incorporated.
ARTICLE II PURPOSE
The purpose of the Tred Avon Yacht Club is to encourage interest in the sailing and racing of various classes of yachts, the education of the children of the members in sailing and in the rules of good sportsmanship, and the cultivation of social and friendly contacts among its members.
ARTICLE III PROPERTY
The property and assets of the Club are vested in the Resident and Senior Members thereof. Termination of membership shall operate as a release of all right and title to the property and assets of the Club.
ARTICLE IV MEMBERSHIP
The membership of the Club shall consist of the following classes: Honorary, Senior, Resident, Intermediate, Legacy, Non-Resident, Junior, Family, and Associate.
ARTICLE V ELECTION OF MEMBERS
The election of members shall be by the Board of Governors. A candidate for membership must be proposed by a Resident, Senior, Intermediate, Associate, Legacy or Non-Resident member in good standing and seconded by another member, in good standing, from any of these classes of membership, neither of whom shall be a member of the Board of Governors, or the Membership Committee. Only Legacy candidates may be proposed or seconded by an immediate family member. The proposal shall be submitted to the Chairman of the Membership Committee who, together with the Membership Committee, shall conduct a preliminary investigation in each case and make only positive recommendations to the Board. After receipt of the recommendation of the Membership Committee, the Board of Governors will give consideration thereto and if tentatively accepted, the candidate’s name shall be posted on the bulletin board and/or website for not less than twenty-eight days or may be sent to the Resident and Senior Members by mail. If any member of the Club objects to the candidate, the member shall notify the Secretary of the Club and state the objections. Such objections shall be considered by the Board at the time the candidate is voted on. More than one negative vote shall disqualify the candidate from membership, and he or she may not again be proposed for membership for a period of six months. The proposing member shall be notified of the disqualification and waiting period by the Chairman of the Membership Committee, or his delegate, within ten days of the decision. Upon election, the candidate shall be so notified by the Secretary and billed by the Treasurer for the initiation fee, membership certificate if applicable, and dues within ten days of the decision. Failure to pay such fees and dues within thirty days of notice of election to membership shall be considered a refusal of membership unless the time for payment has been extended by the Board of Governors.
The Board of Governors may establish or change a limit on the number of members in each membership category.
ARTICLE VI DUES AND INITIATION FEES
The Board of Governors shall establish the dues and initiation fees for all classes of membership.
Members whose dues have not been paid after two notices from the Treasurer shall be posted on the bulletin board and/or website, and notice to that effect sent to the member. Unless granted an extension by the Board of Governors, members whose dues are not paid within thirty days from the date of posting shall be dropped from the Club membership.
All members whose status changes shall be given credit on their new dues and initiation fee, if higher, for the amount of any previously paid dues and initiation fee.
If desired, dues may be paid semi annually, half payable on January 1, and half payable on July 1. New members shall be required to pay the full year’s dues for their classes when election to membership occurs before July 1 and prorated dues, if afterwards.
ARTICLE VII OFFICERS
The elected officers of the Club shall be: Commodore, Vice Commodore, Rear Commodore, Secretary and Treasurer. The officers shall be elected at the Annual Meeting for a term of one year and shall serve until their successors are elected. Two Governors shall be elected at the Annual Meeting for a term of three years and shall serve until their successors are elected.
ARTICLE VIII DUTIES OF OFFICERS
(Where the male pronoun is used either male or female pronoun applies)
It shall be the duty of the Commodore to command the squadron and to preside at all meetings of the Club and the Board of Governors. He shall appoint the Fleet Captain and, with the approval of the Board of Governors, all committees not otherwise provided for. The Commodore shall be an ex officio member of all committees except the Nominating Committee.
It shall be the duty of the Vice-Commodore to assist the Commodore in the discharge of his duties and, in the case of absence or vacancy in the office of Commodore, to act as Commodore.
It shall be the duty of the Rear Commodore to assist the Commodore in the discharge of his duties and, in case of absence or vacancies in the offices of Commodore and/or Vice Commodore, to act as Vice Commodore or Commodore, as required.
It shall be the duty of the Secretary to keep an accurate record of the proceedings of all meetings of the Club and the Board of Governors in books provided for that purpose. He shall be responsible for, and have custody of, all club trophies. He shall keep a correct roll of all the members and shall notify the Treasurer each year before January 1 of the names and classifications of the members. He shall advise the Treasurer of the election of new members or other changes in membership. He shall send out notices of all meetings of the Club and the Board of Governors and shall notify candidates of their election to membership. He shall perform such other duties as may be required by the Constitution and Bylaws.
It shall be the duty of the Treasurer to collect and receive all money due the Club and to pay bills contracted after approval by the Board of Governors. He shall keep an accurate account of all financial transactions in books provided for that purpose. He shall make a report at each meeting of the Board of Governors of all receipts and disbursements, with a statement of the current financial condition of the Club. He shall have custody of all the funds of the Club and shall submit a report of the financial resources of the Club at each meeting of the membership. He shall notify in writing any member who fails to pay any indebtedness to the Club within thirty days from the day on which it was due that his name will be posted on the bulletin board and/or website if payment is not received within thirty days. In the event of non-payment, the member shall be posted at sixty-one days from the date of indebtedness, and a second written notice shall notify the member that non-payment will cause him to be dropped from the Club by the Board of Governors at its next meeting. Any member dropped from the membership roll of the Club shall be so notified in writing.
It shall be the duty of the Fleet Captain to carry out the duties assigned by the Commodore.
ARTICLE IX BOARD OF GOVERNORS
The Commodore, Vice Commodore, Rear Commodore, Secretary and Treasurer together with six Governors and the immediate Past Commodore shall constitute the Board of Governors. In the event of a tie vote, all 12 members of the Board being present and voting, the vote of the immediate Past Commodore shall not be counted.
The Board of Governors shall manage the affairs and property of the Club. It shall elect the members of the Club. It may drop members from the membership roll for non-payment of dues, assessments, and/or house charges. It shall employ, or authorize the employment of, any persons essential to the operation of the Club. It shall have the sole power to order the construction of additions or improvements to the Club property by the committee concerned. It may not pledge any of the Capital assets of the Club without the approval of a two thirds majority of the Resident and Senior Members, or if unavailable, their spouses, voting at a meeting called for that purpose.
The Board of Governors shall meet monthly at the direction of the Commodore and may be called for a special meeting whenever such a meeting shall be deemed necessary. Six members of the Board shall constitute a quorum at any meeting.
ARTICLE X COMMITTEES
The Board of Governors shall appoint the Nominating Committee, the Long Range Planning Committee, the Finance Committee, the Membership Committee, and the Junior Sailing Committee. With the exception of the Nominating Committee, the terms of membership shall be for three years.
The Nominating Committee shall be appointed not less than sixty days prior to the Annual Meeting. This committee shall be composed of five Resident and/or Senior Members, not more than two of which may be members of the Board of Governors. However, no officer or governor who may be eligible for re election shall be appointed to the Nominating Committee. This committee shall nominate candidates for the offices to be filled at the Annual Meeting. It shall post the list of nominees at least forty-five days prior to the Annual Meeting. Not less than thirty days prior to the Annual Meeting, any twenty-five Resident and/or Senior Members may submit to the Secretary in writing the nomination of any qualified member for any of the several offices. Any such additional nominations shall be posted at least fifteen days prior to the Annual Meeting. In the event of a vacancy occurring on the Board of Governors, the most recently appointed nominating committee shall reconvene to appoint a successor to serve until the next Annual Meeting.
The Long Range Planning Committee shall be composed of four members, one of which shall be the Treasurer, and at least two past commodores.
The Finance Committee shall be composed of at least four members, one of which shall be the Treasurer.
The Membership Committee shall consist of six members. The Committee shall have charge of the preliminary investigation of candidates for membership and shall submit positive recommendations to the Board of Governors. Four members of the Committee shall constitute a quorum at any meeting.
The Junior Sailing Committee shall have charge of Junior Sailing instruction and instructors, sailing schedules, and all necessary safety regulations. The Committee shall function under the control of the Board of Governors.
Committees to manage house and grounds, the waterside, racing, social events, and other activities of the Club shall be appointed by the Commodore with the approval of the Board of Governors, and shall function under the control of the Board of Governors. Committee members may be members of record or their spouses.
ARTICLE XI MEETINGS
Twenty five Resident and/or Senior Members shall constitute a quorum at any regular or special meeting of the club membership.
The Annual Meeting of the Club shall be held during the month of November on such day as may be determined by the Board of Governors. There shall be a Semi-Annual Meeting of the Club during the month of April at such time as may be determined by the Board of Governors. Dates of the Annual and Semi-Annual meetings may be changed at the discretion of the Board, based on weather or other conditions. The Commodore shall call a special meeting of the Club on written request of fifteen Resident and/or Senior Members.
Notices of all regular and special meetings shall be communicated to each Resident and Senior Member by mail, email, website, or newsletter at least ten days before such meeting, and the notice shall state the purpose of any special meeting.
ARTICLE XII ASSESSMENTS
No assessments shall be levied except by a two thirds vote of Resident Members, or if unavailable, their spouses, present at a special meeting called for that purpose.
ARTICLE XIII – CAPITAL IMPROVEMENT FUND
A Capital Improvement Fund has been established from all membership certificates issued to members approved after January 1, 1997, and the donation of membership certificates issued prior to January 1, 1997.
The Capital Improvement Fund shall be maintained and used solely for capital improvements to the Club as determined by the Board of Governors and approved by a two-thirds vote of Resident and Senior Members, or if unavailable, their spouses, present at a special meeting called for that purpose.
ARTICLE XIV – WATERSIDE IMPROVEMENT FUND
A Waterside Improvement Fund has been established and will be maintained from all funds received as a result of the $1,500 assessment approved on December 16, 2000, and the non-refundable $400 assessment approved on November 3, 2002, and any donations specified for waterside improvements.
The Waterside Improvement Fund shall be maintained and used solely for capital improvements to the waterside facilities as determined by the Board of Governors and approved by a two-thirds vote of Resident and Senior Members, or if unavailable, their spouses, present at a special meeting called for that purpose.
ARTICLE XV DISCIPLINE
The Board of Governors may expel from the Club, or suspend for a definite period, any member who shall be found guilty of improper conduct, or violation of the Constitution, Bylaws, or rules and regulations of the Club. Specific charges shall be brought against the member, and the member shall have the right to a hearing before the Board of Governors before any final action is taken.
ARTICLE XVI AMENDMENTS
Amendments to this Constitution may be made at a special meeting of the Club called for that purpose or at a regular meeting of the Club, providing notice of the proposed amendment has been sent to each Resident and Senior Member at least ten days in advance of the meeting. A two thirds vote of such members, or if unavailable, their spouses, present and voting at such meeting shall be required for adoption of an amendment.
TRED AVON YACHT CLUB BYLAWS
SECTION I FLAGS
The Club Ensign shall be a sharp tailed blue burgee with a horizontal white swallow tailed stripe.
The use of the Club Ensign, when displayed alone, is restricted to members and family members. It should not be reproduced for marketing, except by the Club, without permission from the board.
SECTION II GUESTS
The Board of Governors shall have the authority to make rules covering guests and the fees thereof, if any. Persons residing in Talbot, Queen Anne’s, Dorchester, or Caroline counties may be brought as guests up to twice a season. Membership candidates, childcare provider, dates of members, and crews of members during racing events are exceptions to this policy. Guest privileges may be extended to members of reciprocal yacht clubs, or the houseguests of members, for a period up to two weeks and guest cards issued.
No guest may be brought to the club by any member once notice has been given by the Secretary that, as determined by the Board of Governors, their presence is not desirable.
SECTION III RESIGNATIONS AND CHANGE OF MEMBERSHIP CATEGORY
Resignations and requests for change in membership category must be forwarded to the Secretary in writing and be presented by the Secretary at the next meeting of the Board of Governors. No resignation shall be accepted while the member is indebted to the Club.
SECTION IV – REINSTATEMENT OF MEMBERS
Requests for reinstatement must be made in writing to the Secretary who will present the request at the next meeting of the Board of Governors, provided the applicant is in good standing. The Board shall vote on all such requests and more than one negative vote shall disqualify the request. Credit shall be allowed, on the initiation fee chargeable, for the full amount of any previously paid initiation fees if the request is made within one year of the applicant's resignation, two thirds of the amount if within one to two years, one third if within two to three years, and none if more than three years have elapsed since the resignation. The applicant shall pay any difference between his certificate and assessment paid, if lower than the certificate and assessment at time of reinstatement, if applicable.
SECTION V SURVIVING SPOUSE AND CHILDREN
The surviving spouse shall continue as a member pursuant to the deceased spouse’s category of membership without the need for application, election or payment of initiation fees. However, a surviving spouse may not become a Senior Member until reaching the age of seventy. Payment of the membership certificate, if applicable, and regular annual dues, assessments, etc., is required. Surviving children under age twenty-three shall continue as Family Members. Should a surviving spouse remarry, rights of succession to their membership do not apply to the subsequent spouse. The surviving subsequent spouse may, within a period of ninety days after the death, apply for election to membership in accordance with Articles IV & V of the Constitution, but without the need for sponsors. Payment of the initiation fee, membership certificate and regular annual dues, assessments, etc., is required. If application is made within ninety days after the death, membership quotas will be ignored and membership will commence immediately. The member will be included in any existing membership quota for the category of membership, once so classified.
SECTION VI DIVORCED SPOUSE
The divorced spouse of an elected member may, within a period of ninety days after the divorce, apply for election to membership in accordance with Articles IV & V of the Constitution, but without the need for sponsors. If elected, such divorced spouse shall have all of the rights and privileges of membership as of the date of the divorced spouse’s acceptance, and shall be exempt from the payment of an initiation fee. Payment of the membership certificate and regular annual dues, assessments, etc. is required. If application is made within ninety days after the divorce, membership quotas will be ignored and membership will commence immediately. The member will be included in any existing membership quota for the category of membership, once so classified.
SECTION VII AUDIT AND EXPENSES
The Board of Governors may periodically appoint a committee to review the financial operations, financial records, and internal controls of the club. This committee will report its findings and recommendations to the Board. The Board of Governors shall approve all non-recurring expenditures above $1,000. This limit may be reset by the Board annually.
SECTION VIII – INQUIRIES, SUGGESTIONS AND COMPLAINTS
All inquiries, suggestions and complaints should be sent to the Secretary in writing. The Secretary will then refer the matter to the Board of Governors at the next meeting.
SECTION IX DUES AND INITIATION FEES
Dues and initiation fees shall be reviewed annually by the Finance Committee, with changes recommended to the Board of Governors for approval. Dues are payable in advance on January 1.
SECTION X AMENDMENTS TO BYLAWS
The Bylaws may be amended or changed by a two thirds majority vote of the Board of Governors.
SECTION XI ORDER OF BUSINESS FOR ANNUAL AND SEMI-ANNUAL MEETINGS
1. Reading of the minutes of the previous meeting and their approval
2. Treasurer’s report
3. Reports of Officers
4. Reports of permanent committees
5. Reports of special committees
6. Unfinished business
7. New business
SECTION XII – MEMBERSHIP CERTIFICATE POLICY
Clarification of Membership Certificates, by date of issuance:
Resident Members as of January 1, 1991
Not transferable except to surviving or divorced spouses, and subject to redemption in the amount of $3,300, payable within one year after the death or resignation of the registered holder. Disbursements will be made on June 1 and December 1 of each year.
Resident Members after January 1, 1991, and before January 1, 1997
Same as above except redemption requests will be honored only after Resident Membership reaches 315.
Resident Members after January 1, 1997, and before January 1, 2002
Same as above, except while no paper certificates have been issued to members joining after January 1, 1997, any such Resident Member who resigns as a member in good standing before the first anniversary of their membership shall receive a refund of four-fifths of the certificate, less any unpaid portion. The amount due upon resignation before the second anniversary shall be three-fifths, before the third anniversary two-fifths, and before the fourth anniversary one-fifth. There shall be no refund for any resignation after the fourth anniversary of membership.
Members joining after January 1, 1997, shall be entitled to the same membership certificate financing options as have been available in the past.
Resident Members after December 31, 2002:
Same as above except Resident Members joining after December 31, 2002, shall pay a $5,200 certificate, allocated $3,300 to the Capital Improvement Fund and $1,900 to the Waterside Improvement Fund.
Legacy Members Admitted to Resident Member after March 1, 2011 and Intermediate Members converting to Resident:
A Legacy Member admitted to Resident Member and an Intermediate Member converting to resident member within 90-days after attaining age 35 shall receive a discount on the Resident Membership certificate amount then due. The discount will be equal to 10% for each full year(12 calendar months) of membership prior to the member’s 35th birthday up to a maximum of 50%. Such members may pay their certificate in 36 equal monthly installments with no finance charge. The discounted amount due will be allocated to the Waterside and Capital Improvement Funds prorata to the allocation applied to the full Resident Member certificate amount. These members once admitted are Resident Members with full voting rights and are subject to full assessments and their payment terms, if any, approved by the Membership.
New Resident Members under age 40:
Resident Members admitted before turning 40 who were not previously Intermediate or Legacy Members shall pay the full Resident Member certificate amount then in effect. They will be entitled to pay that certificate amount in 36 equal monthly installments with no finance charge.
House Rules are established so that all members of the Yacht Club may get the maximum enjoyment and service from our facilities, with the minimum of inconvenience to themselves, other members and our neighbors. Please bring these rules to the attention of your family and guests. The conduct of family members and guests are the responsibility of the member. As we are fundamentally a volunteer Club, everyone’s cooperation is expected and appreciated. It is also every member’s responsibility to correct others if a violation is observed.
1. Children under age eight must be accompanied by an adult.
2. The Tred Avon Yacht Club including the Junior Sailing program will not be held responsible or liable for loss or damage to any private property that may be brought to the Clubhouse, grounds and premises. Boats are stored, launched, moored and beached at owner’s risk.
3. Amendments and changes to House Rules will be posted on the Clubhouse bulletin board.
4. Because it is in violation of our liquor license, members or guests may not bring on premises or consume on the premises any alcohol not purchased from the club.
5. Alcohol may not be possessed or consumed by persons under the age of 21. Club privileges may be suspended for the offender as well as their parents, if a family member.
6. No pets, except service animals, are allowed in the Clubhouse or on the grounds at any time except when being transferred to or from a boat. When being transferred, pets must be carried or on a leash.
7. Visiting yachtsmen, their families and crew shall be allowed the use and enjoyment of the Club’s facilities on a reciprocal basis for up to two weeks per season.
8. Visiting yachtsmen desiring to use the Club’s facilities shall register with the Manager.
9. Persons residing in Talbot, Queen Anne, Dorchester or Caroline counties may be brought as guests up to twice a season. (Twice per year total, not twice per member).
10. Members may request house privileges for up to two weeks twice a season for their house guests who reside outside of our four county area.
11. Complaints, comments, and suggestions should be made to the Club Manager or to any member of the Board.
12. Requests to donate gifts/trophies/memorials/display items/furnishings must be made by application to the Trophy and House Décor Committee. The application can be obtained from the club website or manager’s office. The Committee will work with the donor to prepare a recommendation for Board approval which may require endowment funds to defray maintenance, keeper trophy costs, etc.
1. The Clubhouse is a smoke-free environment.
2. Children under fifteen should not be on the second deck without adult supervision.
3. Children are expected to exhibit good manners and behavior. Poor discipline or intentional damage to property should be reported to the Club Manager and may be referred to the Board.
4. Members may reserve Club facilities for private parties. Requests should be made to the Club Manager but may only be approved by a majority vote of the Board. Requests are accepted beginning on December 1 for the subsequent
season except that weddings may be approved up to twelve months prior to that date. As a general rule, requests must be for a member, their family or an organization that the member belongs. The Board will consider a limited number of member-sponsored private party requests for the benefit of a non-member depending upon club availability and needs. Party requests are only approved if they do not interfere with Club events. Once approved by the Board, a rental form, provided by the Club Manager, must be completed and signed.
5. All food and beverages served at private parties will be supplied by the Club.
6. The galley is off limits to everyone except the Club staff.
1. All Federal, State, County and Town ordinances, rules and regulations applying to the use, operation, ownership and safety of boats and equipment shall apply to the waterfront and piers.
2. Members shall not block access to the hoists at any time unless they are waiting to launch or haul out. Load limits are posted by each hoist and must be honored.
3. After launching or hauling out, members shall move their boats, equipment and trailers to make room for others. Trailer storage without a boat is not permitted.
4. Club equipment will not be loaned or rented for personal use.
5. Members may dock on any open slip or mooring subject to
(a) a three day limit,
(b) observing officers’ reserved slips,
(c) observing special event and regatta restrictions.
Note: Yachts participating in a club sponsored regatta or series scheduled for consecutive weekends may be excused from the three day limit from the beginning to the end of the series without charge. As a courtesy to other members, yachts having local moorings or dock facilities are expected to use them between the race days of a series.
6. All boats are required to carry liability insurance, a copy of which shall be on file with the Club Manager.
7. All vessels may be asked to vacate the site to accommodate regatta/rendezvous participants or to protect property from pending severe weather.
8. The Club reserves the right to charge an overnight fee, as listed in #10 below, for violations exceeding the three day limit set forth in #5 above. Said fee will be billed to the member’s account. The Club will attempt to notify the member of the impending infraction prior to instituting the fee. If a member intends to exceed the 3 day limit, they must check-in with the club manager.
9. Boats shall not tie lines across the double slips on the floating pier that prevent entry by a second boat.
10. Visiting reciprocal yachtsman and guests of members may use Club docks and moorings subject to availability, subject to registration with the Club Manager, and subject to the following fees:
Overnight Stay $2/foot/night - $10 electric
Over 80 ft. $3/foot/night - $50 electric
Guests of members have priority over visiting reciprocal yachtsman.
11. In the event of pending severe weather, owners with boats in the basin or in dry storage must be prepared to act promptly to remove their boats to protect the club's property, whether notified or not. Owners of vessels left in the basin that cause damage to club property, shall be responsible for all costs incurred to repair any damage sustained to club property.
12. Dry Storage Rules
(a) During the racing season, the dry storage area is limited to 12 spaces. Due to limited space, only boats that are raced on five or more days in Club supported events annually will be permitted. Boats that do not fit this description may be considered on a case by case basis upon submitting a written request to the BOG.
(b) Members may park their boats/trailers on a temporary basis for up to 3 days without charge after checking in with the club manager, providing space is available. The club reserves the right to charge a storage fee, on a per diem basis, based on the monthly fee set forth in (g) below, for violations exceeding the three day limit. Said fee will be billed to member’s account. The club will attempt to notify the member of the impending infraction prior to instituting the fee.
(c) Winter storage for wet sailed boats, on other areas of the club grounds and in accordance with (f) below, will be considered on a case by case basis upon submitting a written request to the BOG.
(d) Trailer storage without a boat is not permitted.
(e) Only one sailboat per member is permitted.
(f) All boats in dry storage are required to carry Liability insurance, a copy of which shall be on file with the Club Manager.
(g) All Club members utilizing dry storage will be charged a fee of $50 per month/per sailboat. Bill will be issued quarterly.
(h) Dinghy storage is permitted on the beach adjacent to the boat shed at the discretion of the BOG and while observing special and regatta restrictions.
(i) Members with a boat/trailer in temporary storage, as set forth in (b) above, may be asked to remove their boat/trailer from the premises in the event of an upcoming regatta or club function.